ARTICLE VI
MEETINGS
TYPES OF MEETINGS
The types of meetings of the National Association shall be:
- NATIONAL CONVENTION
- NATIONAL EXECUTIVE COUNCIL
- EXECUTIVE COMMITTEE
- STANDING COMMITTEE
- AD-HOC COMMITTEE
QUORUM FOR MEETINGS
The quorum for all meetings shall, in all cases, be formed by a simple majority of the members.
DATES, FREQUENCY AND DURATION OF MEETINGS
- The National Convention shall be held annually at a time and duration to be determined by the NEC.
- Meeting of the NEC shall be held at least four (4) times a year, or as frequently as deemed necessary by the Executive Board of Officers.
- The Standing Committees and Ad Hoc Committee meetings shall be determined by the Chairpersons of each of the Standing Committees.
NOTICES OF MEETINGS
The notice of NEC meetings shall be prepared and distributed at least two weeks before the set date by the National General Secretary. Emergency meetings shall be called through any means of communication. Notice of National Convention meetings shall be announced 90 days prior to the convention.
MINUTES OF MEETINGS
I. The minutes of meetings shall include:
- The dates, time, and place of meeting;
- Members present;
- The adopted agenda; and
- The decisions made in the form of consensus, motions and subsequent voting results.
II. The minutes of the last meeting shall be made available to each region prior to the next meeting
III. The minutes shall be corrected and adopted as soon as the meeting is called to order and the quorum is formed.
IV. The adopted minutes shall be filed as a permanent record of the meeting.
